Purpose of the Role:

To support the Bank in attracting, recruiting, onboarding, and retaining a competent workforce by coordinating end-to-end recruitment processes, maintaining accurate and secure employee records, ensuring compliance with employment policies and regulatory requirements, and providing reliable HR documentation and information that supports effective workforce planning, governance, and informed decision-making.

Main Job Responsibilities
1. Supporting workforce planning and recruitment coordination by aligning staffing activities with approved workforce requirements, managing vacancy requests, and coordinating recruitment processes to meet organizational staffing needs.
2. Managing recruitment sourcing and candidate attraction activities by preparing and publishing accurate job advertisements, maintaining applicant databases, and developing talent pipelines to support current and future hiring requirements.
3. Coordinating candidate screening and selection processes by reviewing applications, supporting shortlisting against approved job requirements, coordinating interviews, facilitating assessments, conducting reference checks, and maintaining selection documentation.
4. Conducting employee background verification and pre- employment checks by coordinating reference checks, academic and professional qualification verification, employment history validation, background screening, and other pre-employment due diligence to ensure

5. Managing recruitment documentation and compliance requirements by maintaining complete vacancy approvals, candidate records, evaluation forms, recruitment reports, and selection records in line with organizational policies and governance standards.
6. Coordinating employee onboarding and placement activities by facilitating offer issuance, contract preparation, pre-employment checks, orientation processes, and completion of all required employment documentation for new employees.
7. Preparing and maintaining employment documentation by processing employment contracts, appointment letters, employee amendments, job descriptions, HR correspondence, and other employment-related records with accuracy and confidentiality.
8. Monitoring talent pipelines by tracking talent pool (intern pool) readiness, recruitment timelines, vacancy status to support proactive workforce planning and continuous improvement in gaps closure.
9. Maintaining comprehensive employee records throughout the employee lifecycle by capturing, updating, verifying, and managing employee information, including personal details, qualifications, performance records, leave records, salary documentation, promotions, transfers, and other employment changes.
10. Managing employee records administration and information systems by maintaining accurate physical and electronic records, ensuring timely filing, retrieval, updating, and compliance with organizational records management procedures.
11. Ensuring employee data security and confidentiality by implementing secure storage practices, controlled access procedures, and proper handling of sensitive employee information in accordance with data protection requirements.
12. Conducting employee records reviews and quality assurance checks by identifying documentation gaps, resolving inconsistencies, updating outdated information, and maintaining accurate and reliable employee records.
13. Providing HR documentation support for audits, compliance reviews, and reporting requirements by preparing accurate employee records, reports, and supporting documentation for internal audits, external reviews, regulatory inspections, and management decision-making.
14. Safeguarding: Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Educational Requirements:

1. Minimum of 2 years progressive experience in Human Resource, preferably within the banking or financial services sector.
2. Bachelor of Human Resource, Business Administration, organizational psychology, Records Management or related field.

Business Behavior:  

1. Experience working with a diverse workforce
2.  Maintain confidentiality of sensitive information
3. Communication effectively, verbally and in writing, to a diverse audience
4. Remain flexible to adapt to changes in the work environment
5. Excellent time management and problem-solving skills

Application Process:

Interested candidates should email their application letter, Curriculum Vitae, and copies of relevant academic documents, IN PDF FILE mentioning the job title as the subject matter to [email protected] NOT later than 10th September 2026. All applications should be addressed to the Head Human Resources, BRAC Uganda Bank Ltd.

BRAC Uganda Bank Ltd is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records to fully ensure safeguarding. BRAC Uganda Bank Ltd is an equal opportunities employer

BRAC is an equal opportunities employer